Privacy Policy

Prospective Employees

Tain Betting Promotion Ltd (hereinafter referred to as ‘Tain’) takes your privacy seriously. When you share your personal information, we need to ensure to keep it secure and use it fairly and lawfully. To help you understand how we do this, we have put together this privacy notice to give you a better understanding of what happens to your personal information when you engage with the Tain recruitment process.

The data controller and how to contact us

When you apply for a job with Tain, the data controller is Tain Malta Limited.

Address: Tain Betting Promotion Ltd

AG Building, Triq l-Imdina, Central Business District, Zone 2, CBD2010, Malta

Email address for recruitment queries: recruitment@tain.com

Email address for data protection queries: dpo@tain.com

Privacy Principles

As Tain is based in Malta, we are subject to the General Data Protection Regulation (GDPR). This means that whenever we process personal data, we always need to follow GDPR principles:

Lawfulness, fairness and transparency
Purpose limitation
Data minimisation
Accuracy
Storage limitation
Integrity and confidentiality
Accountability

Why we collect personal information

When you apply for a position with us, we ask you to provide some personal information about yourself to help us understand your background, experience, and suitability for the role at Tain. We use this information to inform our decision on whether to invite you for an interview and whether to hire you for the position you applied for.

When applying for certain positions within the Live Casino Studio, as part of the recruitment process you might be requested to send over a video recording as part of the interview. The purpose of this video will be to facilitate the interview process in a time efficient manner while assessing spoken language skills. The data collected, including the video, will be retained by the Company for a maximum period of six months following submission. In order to collect this data, we rely on your consent, which you provide to us when submitting your details to us upon application of vacant role. This means that you give us the necessary permission to use your information in this way and that we cannot use it for any other purpose.

If you are offered a position with Tain, we will ask you for some further personal information in order to conduct the due diligence which is required by law and in terms of internal onboarding policies and procedures, to set up your employment contract and make arrangements for your employment. This information is necessary for us to set up your contract of engagement and without it we will be unable to give you the job role with Tain.

To help us find the best people to work with us, we look through professional networking and social media sites to identify people that have skills and talents that we would like at Tain. We use this information in our records to track our contact with you to ensure that you are not contacted by more than one person from Tain, but also to ensure we do not contact you again if you indicate you are not interested in hearing from us.

Where we get your information from

The majority of the information that we have about you is the information you give to us in your application. However sometimes we also get information about you from other sources.

We review information that is publicly available on profiles found on professional networking and social media sites to identify people that have skills and talents that we would like at Tain.

We also contact your referees to get a reference regarding your work history with them. This is so that we can understand more about you and your background. We only contact people that you have provided to us as references, and we will let you know when we are going to contact them.

Who we share your information with:

We may use third parties to help support us in the recruitment process, such as providing systems to store your information and communication systems that enable us to contact you. We ensure you that any third parties that we work with provide the appropriate security to keep your information safe and they are not allowed to use your personal data for their own reasons. Tain never sells your information to any other parties.

If you are living abroad and we invite you to our offices for an interview, we will share your personal information with our travel booker to enable flights and hotels to be booked. They, in turn, will also share your information with the relevant operators to make and confirm the bookings. Where we arrange taxi transport for you, we may also share some limited personal information with the taxi company so that they may contact you about the booking. The travel booking agent, airline or hotel may also use your details to contact you about the booking to confirm arrangements or make you aware of any changes.

Occasionally we may receive a request to disclose information about you with law enforcement, regulators, and supervisory authorities. We will always ensure that the organization requesting the information has a legal basis to do so and where we are legally required to share your information, we will only share the minimum amount required in a secure way.

International Transfers

Wherever possible, Tain keeps your information within the European Economic Area (EEA). However in some circumstances your information may have to leave the EEA, such as when we work with third parties. Tain always makes sure that any transfers outside of Europe are carried out in line with the law and are made securely.

If your travel to our offices involves travel outside of the EEA, your personal information will also be transferred by our travel bookers to any travel operators or accommodation providers who are facilitating your travel, who will be outside of the EEA. These may be countries that do not offer adequate protection to your personal data.

How long do we keep your information

If you are unsuccessful with your application with us, we will keep your information for six months from our last interaction with you, unless we have another lawful reason for retaining the information for longer.

If, when you submitted your application, you have indicated that you would like us to contact you about other opportunities with Tain, we will retain your information until you advise us that you no longer wish to be contacted by us. To do this you can email us at recruitment@tain.com.

Your rights around your information

You have a number of rights that you can exercise when it comes to your information. These rights include:

Having access to the information that we hold about you
Being able to rectify information we have about you that is incorrect
Having your information deleted
In some circumstances, have the use of your information restricted or “paused”
Have your information provided to you in a computerised format, and where possible transferred to another organisation

If you would like to exercise any of these rights, you should send an email to dpo@tain.com and provide the following details:

Your name
Contact details
Full details of your request

In some circumstances we will request your identification documents to verify your identity.

Withdrawing your consent

We rely on your consent to process your information. This means that you give us permission to use your information for recruitment purposes and we cannot use it for anything else. You have the right to withdraw this consent at any time.

You can do this by emailing recruitment@tain.com or your recruiter, if your application has passed through to us through recruitment agencies, informing that you no longer provide consent to your information being processed to apply for a position with us. This will mean that your application will be withdrawn from consideration for the role and your information gets deleted. If you change your mind and wish to re-apply for the position, you will need to start your application process from the beginning.

If you have provided consent to us contacting you about other opportunities at Tain but you no longer wish to hear from us, you can send an email on recruitment@tain.com and state that you no longer wish to hear from Tain about other opportunities. This will have no impact on any applications you have open with us, or may have in the future.

Making a complaint

If you are unhappy with how your information has been handled by Tain the first thing you can do is raise your concern by sending an email on recruitment@tain.com.

If you are unable to resolve your complaint with our recruiting team, the next step is for you to make a complaint to our Data Protection Officer. You can do this by sending an email to legaloffice@tain.com and detailing:

Your name
Your contact details
Your contact at Tain
Full details of the complaint that you have

The Data Protection Officer will then look into your complaint and investigate whether your information has been handled appropriately and in line with this privacy notice, our legal obligations and our internal policies and procedures. The Data Protection Officer will then contact you regarding the outcome of the investigation and any steps that have been taken as a result.

If after raising your complaint with the Data Protection Officer you are unhappy with the resolution to your complaint you can make a complaint to the Maltese Data Protection Commissioner:

Office of the Information and Data Protection
Commissioner Level 2, Airways house
High Street Sliema SLM 1549
Malta
(+356) 2328 7100

idpc.info@idpc.org.mt

Changes to the Privacy Policy

Any changes in this policy will be published on eeze.com. You may request a copy of this policy anytime by contacting dpo@tain.com